HRRecurring weekly problems

Every new hire triggers two hours of forms. Half of them come back blank.

The recurring tasks I see most often in this department. Pick the one that hurt most last month.

Recruitment intake: CVs arriving in an inbox and filtered by hand

When a role is open, CVs arrive at a generic HR inbox or the hiring manager's inbox. Someone opens each one, reads the summary, decides whether it fits, and files the candidate into a spreadsheet. Most CVs are never answered.

Volume: dozens to hundreds per role
By hand: days of hiring manager or HR time per role; slow hiring

Onboarding paperwork assembled and sent by hand

Every new hire triggers the same packet: contract, NDA, handbook, equipment form, emergency contact sheet, tax forms. Each one is pulled from a shared-drive folder, personalised with the new person's details, sent by email, and chased until returned.

Volume: every hire
By hand: 2-4 hours per hire; documents incomplete at start date; poor first day

Time-off requests handled by email or WhatsApp

Employees request holidays, sick days, and personal leave through whatever channel is easiest. Someone maintains a shared calendar or spreadsheet by hand to track who's off when. Clashes between team members are spotted late.

Volume: daily trickle across the firm
By hand: hours per week of admin; clashes cause staffing gaps

If any of these sound like your week, a small machine can probably fix it. I've built fixes for problems exactly like these.

ESAEuropean Space Agency. Ariane rockets and satellites. 23 countries, ~3,000 staff.

Air FranceFrance's national airline. ~40,000 staff.

BBVAOne of Europe's 20 largest banks. ~125,000 staff.

KLMThe world's oldest airline, since 1919. ~35,000 staff.

NSDutch national rail. 1.2 million passengers a day. ~20,000 staff.

I built software used by 50,000 people every month with the teams above. The work in this department is simpler than that.

Tell me which one of these hurts most.

30 minutes, free. You describe one recurring task that eats your week. I tell you whether a small machine can take it off your desk, what it would take to build, and what it would cost. Whether you build it with me or not, you leave with a clear answer.

Let's talk