Incoming supplier invoices arrive as PDFs attached to emails or as paper delivered with goods. Someone opens each one, reads the line items, and types the data — supplier, amount, VAT, category — into the accounting system.
Employees spend money on the company card or out of pocket — travel, meals, supplies, fuel — and submit receipts at month-end by email or as paper. Someone checks each one, enters the amount and category into a spreadsheet or the accounting tool, and reconciles against the card statement.
Customers who haven't paid by the due date are chased one by one — finance pulls a list and calls or emails each customer. Older overdue items sometimes slip below the radar until year-end.
At the close of each month someone pulls numbers from the accounting system, bank statements, payroll, and spreadsheets to build the management report — revenue, cash position, margin, overdue receivables. The assembly takes days and the numbers are stale by the time leadership reads them.
If any of these sound like your week, a small machine can probably fix it. I've built fixes for problems exactly like these.
I built software used by 50,000 people every month at KLM, NS, and BBVA. The work in this department is simpler than that.
30 minutes, free. If it's not a fit, you'll know on the call.
Let's talk