The supplier invoice came in. The delivery note never made it into the binder.

Purchase orders raised by hand in email or a Word template

When something needs ordering — raw materials, office supplies, specialist services — someone writes a purchase order in Word or as an email to the supplier. The order details are then retyped into the accounting system when the invoice arrives weeks later.

Volume: dozens per week
By hand: 10-20 min per PO; duplicate orders; no visibility on commitments

Incoming delivery notes reconciled against POs by hand

Deliveries arrive with a paper note or an emailed PDF. Someone cross-checks the note against the original order, marks received quantities, and files the note in a binder or folder. Discrepancies are sometimes noticed weeks later when the invoice doesn't match.

Volume: daily for active operators
By hand: half a day per week of receiving time; payment disputes when mismatches slip through

Supplier price lists compared by hand for repeat purchases

For items bought regularly from multiple suppliers, procurement compares offers by hand in a spreadsheet or from memory. The same comparison gets redone every few weeks as prices change, and the work is often skipped when time is short.

Volume: weekly or monthly comparison cycle
By hand: hours per week of research; suboptimal supplier choices when rushed

If any of these sound like your week, a small machine can probably fix it. I've built fixes for problems exactly like these.

One machine, measured.

Delivery notes go in — scanned paper or PDF. The AI extracts every field, edge cases get flagged for human review, and the result is fully digitised.

Time per document2-10 minutes by hand40 seconds by machineCost per documentsalary time€0.10Error raterises when tiredclose to 0%

Pre-production. Real numbers.

Tell me which one of these hurts most.

30 minutes, free. If it's not a fit, you'll know on the call.

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