AdministrationRecurring weekly problems

200 emails a day, two hours of triage, and the important one is still unread.

The recurring tasks I see most often in this department. Pick the one that hurt most last month.

Meeting minutes captured by hand, every meeting

Internal meetings, client calls, and project reviews are minuted by someone in the room typing notes. After the meeting, that person cleans up the notes, extracts action items, emails the summary around, and files the doc.

Volume: dozens of meetings per week across the firm
By hand: 30-60 min of admin per meeting; action items occasionally missed

Calendar Tetris for external meetings

Scheduling any meeting with a client, supplier, or prospect kicks off a back-and-forth email thread — proposing times, checking availability, confirming, rescheduling when something changes. Slots still collide when two threads move in parallel.

Volume: dozens of scheduling threads per week per partner or executive
By hand: 15-30 min per meeting; double bookings and last-minute reshuffles

Partner or executive inbox triage

Partners and executives receive hundreds of emails per day. Someone reads each one to decide what's urgent, what to delegate, what to reply to, and what to archive. Important emails occasionally sit unread for days.

Volume: 100-500 emails per day per partner
By hand: 1-2 hours per day of triage; missed high-priority messages

Documents drafted from templates by hand

Recurring document types — NDAs, engagement letters, project reports, client proposals — are created by copying the last version and editing the variable parts by hand. Variables are missed, outdated clauses slip through, and version sprawl makes it unclear which file is the canonical one.

Volume: multiple documents per day across the firm
By hand: 20-60 min per document; version confusion; embarrassing errors

If any of these sound like your week, a small machine can probably fix it. I've built fixes for problems exactly like these.

ESAEuropean Space Agency. Ariane rockets and satellites. 23 countries, ~3,000 staff.

Air FranceFrance's national airline. ~40,000 staff.

BBVAOne of Europe's 20 largest banks. ~125,000 staff.

KLMThe world's oldest airline, since 1919. ~35,000 staff.

NSDutch national rail. 1.2 million passengers a day. ~20,000 staff.

I built software used by 50,000 people every month with the teams above. The work in this department is simpler than that.

Tell me which one of these hurts most.

30 minutes, free. You describe one recurring task that eats your week. I tell you whether a small machine can take it off your desk, what it would take to build, and what it would cost. Whether you build it with me or not, you leave with a clear answer.

Let's talk